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Cloud Storage and Its Advantages

  • It’s said that “necessity is the mother of invention”. Sending huge files over the internet caused huge inconvenience to people who tried it. This was mostly owing to the reason that a whopping majority of all those sites, which provide the e-mail facility, are hosted on servers that don’t allow for mails of size more than 25 MB to be sent through. This, as we can imagine, caused a lot of torment to company executives who were deterred from sending important files with their superiors or employees. This hampered co-ordination between the company’s executives and drastically brought down the efficiency level of the firms. To combat this problem, the world of digital technology came up with the idea of having a virtual online storage for companies to store their important documents and files in; and also share them with selected individuals and organisations. Cloud storage is basically like a public storeroom in the virtual arena, with every account-holder having their own exclusive locker with the key (password in this case). The most potent examples of Cloud storage are: GoogleDrive, OneDrive, Box and Dropbox. Below are listed a drove of reasons regarding why it is immensely necessary to make use of this technological marvel (Information Courtesy: TransferNow):


    • First and foremost, it gives organisations the advantage of staying up-to-date with all the latest updates and changes that are affected by the headquarters of an organisation. Since the latest version of all documents would be available to every branch simultaneously, employees would be able to greatly improve upon their performance and increase the revenues of their organisation.
    • Secondly, the storage issues of computer and laptop hard drives would also be solved to a huge degree. Sometimes it so happens that an employee on holiday would be recalled to duty for an unforeseen emergency. In a world without cloud storage, the said employee would be taking a train/flight and rushing back home in order to do the job. Or conversely, s/he would have had to take her/his laptop along on the tour; so that any situation such as this could be battled. A person normally stores all their work data and documents on their laptops, and hence has to refer to them (or their pen drive). But if Cloud Storage is thrown in the mix, then no employee would ever need to stack up their gadgets with a few GBs worth of data. Because with Cloud, all data would be stored in the remote servers and therefore accessible to everyone with whom the concerned documents are shared. So then all an employee would need is to access any computer with an internet connection. One can transfer files simply by sharing.
    • Some Cloud storages allow for recovery of data, which might have been deleted accidentally from the storage. Take Dropbox for instance. It has a feature which allows it to restore any file which might have been deleted from there, less than thirty days before the date of restoration. Also, if there is any mishap that causes the entire in-house local network to collapse and computers to shut down en masse, then vital information lost would be recovered from the Cloud.


    These reasons are the main points which make the very idea of having a universal, unaffected storage so appealing.